Welcome to USA Volleyball Junior Olympic Program USA Volleyball is the national governing body associated with the U.S. Olympic Committee and is responsible for local, regional, national, and international volleyball competition.
As a Junior Olympic (J/O) volleyball program, Southern Heat VBC is committed to provide quality physical and psychological training and competition – locally and regionally. This competitive athletic experience can enhance and teach the values of teamwork, responsibility, self-discipline and self-motivation.
Southern Heat Goals & Expectations: Here is a list of the goals and objectives of Southern Heat. Some items are general, some are specific. The list is in no particular order, and is not all-inclusive. Our philosophy is derived from these ideas:
General Philosophies: Life Skills Learned Through Volleyball
Teach sportsmanship and life skills
Improve our athletes’ confidence and sense of self worth
Create an atmosphere for learning high level volleyball
Provide volleyball opportunities for athletes who wish to specialize in the sport and also support athletes who wish to participate in many different sports and/or activities.
Operate in the spirit of a non-profit organization
Support the spirit of amateur athletics and prevent the escalation of unethical behavior related to amateur club sports
General Philosophies: Providing Opportunities for Athletes
Create volleyball teams composed of elite southwest Wisconsin athletes so that they may compete against the best teams in the region and the state.
Create volleyball teams for as many athletes as possible without compromising quality
Create competition events for athletes in our club, in Wisconsin and tri-state area.
Promote volleyball whenever and where ever possible
Support all programs that advance the sport of volleyball
Complement middle school and high school volleyball programs
We cannot over-emphasize that a J/O program requires commitment. We expect any player considering participation to discuss the matter with parents as well as other advisors. The entire program involves a great deal of time, effort, and financial resources. As program developers we need to maximize our efforts by seeking athletes who will participate fully.
Time Commitment The season runs from December through March or April. Players will be expected to make a commitment to attend practices and competitions as scheduled by the director & coaching staff. Practice and tentative competition schedules for the season will be handed out at the parents meeting (in early December.) It is hoped that by having this information, schedule conflicts can be kept to a minimum. Below you will see the club policy for missing practices & competitions. Your support in this area will make the program more beneficial for your daughter and will be important to the team chemistry and improvement. While each team may have a different schedule, in general, each participant will practice two times a week whenever possible. Competitions are usually held on the weekends and will take place about two times a month. Policy for missing practices:
Missing a practice or any competition will be considered unexcused unless the player communicates with the coach on the reason for missing or having missed. The coach should be informed prior to practice/competition or within 24 hours of that practice/competition.
Any unexcused missed practice will result in sitting out the entire 1st match at the following tournament. An excused missed practice may also result in sitting out some of the following tournament (this is the coach’s discretion.)
Players that do not arrive at the tournament at the required time set by the coach will sit out the entire 1st match of that tournament. Prior notification needs to be made with the coach if you know you will be late.
Missing three practices during the season may result in losing your spot on the team (no refund of fee as well). This will be the coach & director’s discretion.
Any tournament missed will result in loss of playing time during the 1st, 2nd and/or 3rd matches at the next tournament.
Missing two competitions will result in losing your spot on the team (no refund of fee as well.) This will be a final decision made by the coach and director.
(There will be some flexibility allowed with practice attendance during the month of December due to various holiday & family commitments. Once January starts, this policy will be enforced.) Financial Commitment Each participant will pay ½ of the club dues upon acceptance into the club (Dec. 3rd, 2017 and post date a check for January 3rd (2018) for the remainder of the fees. If other payment arrangements need to be made, please discuss with club director. A multiple family member discount is also available. The membership fee will cover the cost of equipment, uniforms, USA Volleyball registration fees, single day tournament entry fees, coach’s salary, gym/facility rental, and other administrative costs. The club will not cover any travel expenses. **SEE REFUND POLICY ATTACHED. Ball Fee A separate ball fee will be charged for any player that will need a new ball. The ball fee will be between $25 - $35; depending on the size of ball needed (i.e. – 12U play with a lighter ball.) The players will receive a top brand volleyball, and in a purple/white color. If you feel your volleyball (purple & white or red/white & blue) from previous years is in good shape, you can use this ball for the season. A reminder our only source of volleyballs, are the ones the players must bring for practices & competitions. So, you must have your volleyball with you at all times. Also, have your daughter label their ball with their name and “Southern Heat.” This makes it easier to keep track of when at tournaments. Team Selection Teams were selected through a try-out process in mid-November. Experience, skill, attitude and commitment are all factors that determined the selection of teams. The Badger Region try-out policy was followed in regards to making an “offer” to a player as well as the process of the player making a “commitment” to the club. Uniforms and Equipment The club will provide each athlete with a numbered jersey (and spandex shorts-12U ONLY.) Please follow care instructions, which are on the uniform labels.
The ball will be the responsibility of the player. Any items lost, damaged or stolen will be replaced at the athlete’s expense.
Player’s will provide their own shoes, kneepads, and water bottles. It should be noted that running shoes are not recommended, as they are not designed for the start/stop/cut action of volleyball. A player cannot wear jewelry, watches or any hard object, including a plastic cast or splint. It is rule violation during competition, if a player is wearing any of these things.
The club does provide the opportunity to purchase extra clothing that has the Southern Heat name & logo, such as t-shirts, sweatshirts and warm-ups. None of this is required; it is just an “extra.” We usually provide this opportunity about a month or so into the season. We do ask for parent help in gathering orders, money etc. when we do this.
Players will also become an USA Volleyball member and will receive a year’s subscription to the USA Volleyball national and regional newsletters.
Practice Information and rules It is important that the players attend practice, as this is where individual and team skills and strategies are taught. Providing transportation is not the coach’s responsibility. Players should make every effort to respect the facilities we have obtained. It is necessary to put all net equipment away neatly and safely, along with making sure that the gym and locker rooms are cleaner than when we arrived. Misuse of the facilities should be brought to the attention of the coaches.
It is important to arrive at practice early so that you can get your shoes and knee pads on, help set up the nets, and be ready to start at the stated practice time. Each coach will have their own set of practice rules, be sure to adhere to them. Following all practice guidelines will insure that we get the most out of our limited practice time. Tournament Information The program relies on the help of parents to enable the teams to participate in the J/O competitions. We need transportation help for all events.
USA Volleyball J/O competitions are generally held on Saturday or Sunday, with all day tournaments. Round robin pool play usually begins around 8:00 a.m., single elimination play for the top finishers in the pools will begin by early to mid afternoon, with finals to follow. Before leaving a tournament site, it is absolutely necessary to clean up our “area.” Tournament directors will fine teams for messes they need to clean up.
Updated schedules for this season’s competitions are made available to each girl from their coach. Starting time for tournaments can come as late as the day before the event, but usually are received by mid-week of that weekend. Any changes or updates will be relayed to the players by the coach. Also, please check your e-mail, as this is usually the coach’s best way to pass on this tournament and practice information. Do communicate with us as soon as you see any big conflicts on dates, etc.
When inclement weather threatens a trip, the decision to travel will be made by the coach and director, who will notify the team as soon as possible. Generally speaking tournaments are never cancelled. If a team has to pull out of a tournament, less than a week before, this will result in the club being fined along with possibly not receiving any type of refund. So it is GAME ON!
Tournaments that are at locations over several hours away may require departure one day before the event. Lodging and food will be at the player’s expense. Alcohol, drugs or other substances The use of alcohol, drugs, and/or other substances are prohibited, especially while at a practice or tournament. If this situation occurs, it will result in an immediate removal of the player from the club. Any athlete found in violation of this while at a hotel stay for a Southern Heat tournament will also result in immediate removal from the club. It is important to always represent Southern Heat VBC and yourself in a respectful & responsible way. Thus, being involved with alcohol, drugs or other substances is not the appropriate way to uphold this responsibility and respect! BE GOOD!! Relax and let them play It is very important that the staff of Southern Heat and the parents create a positive atmosphere for the athletes to learn and grow. The staff’s behavior is a very important part of teaching how to play volleyball. Athletes must be allowed to succeed and fail. Athletes put a lot of pressure on themselves and their teammates. The relationships between teammates are incredibly dynamic and often volatile and fragile. Coaches must monitor and manage these relationships and attempt to create a winning and positive situation for everyone. This is no simple job. Coaches must not allow parents to be anything but a positive outside influence. Just as a single athlete could destroy the mentality and moral of a team, so could a parent.
A few principles regarding Parent Behavior:
No parent will be allowed to abuse players. All athletes are to be treated with respect: their child, teammates and other teams.
Parents should avoid communicating with their child during a match or practice. Parents should communicate with their child only after they are released each match by the coaches.
During matches, parents will behave with the same sportsmanship that is expected from Southern Heat athletes. Yelling at referees beyond the normal comment is not acceptable. Also, parents are never to approach referees for any reason before or after a match.
It is unacceptable to direct comments towards the opponent’s team, coaches or parents.
If parents have concerns and wish to talk with the coach, the parents should set up a time during the week following the tournament. It is our experience that parent/coach discussions during a tournament are nothing but destructive for all involved. Constructive discussion can only take place when all parties are comfortable and level headed. Players are encouraged to discuss their concerns with their coach at an appropriate time. Coaches have been instructed to be open to such conversations. The appropriate time is not in the middle of a game or match – it may not even be in the middle of a tournament. The appropriate time is to be mutually agreed upon by the coach and player.
Parents need to support their daughter in whatever that role may be. Players and parents should look at their experience in the context for the season and not on a match by match basis.A parent shall not initiate any contact or conversation with a coach regarding match management decisions, playing time, or personnel issues at anytime during a tournament or within 24 hours after the completion of a tournament.
In summary, the procedure to be followed when a player has concerns about playing time or role on a team is as follows: *See Attached CONFLICT RESOLUTION POLICY Officials & Officiating The referees are in many cases (especially early rounds of play) like most of us – volunteers, not professionals. Even our professional referees, participate in USA Volleyball out of love of the game – just like our coaches and players. Every contact made by each team must be judged: an official’s decision may not be agreeable to all participants and spectators, but the decision is final. Also, remember our club members will be having the duties of officiating in the tourneys, so we would hope they would be treated with respect too. Coaches & Coaching Coaches “volunteer” to coach because they love the game and they are anxious to give something back to the game that has provided them with so many rewarding experiences and valuable life lessons. Our coaches are compensated for their services. However, that compensation falls far below minimum wage for the countless hours that they put in for the sake of coaching our players (your daughter.)
Coaches are responsible to every player on their team, never to any one specific player. More importantly, coaches are responsible to their team as a whole. That means they have to consider the totality of circumstances with respect to every decision they make. There are long term and short term goals for every team. A coach must consider many factors when making decisions concerning who plays, where and when. Our coaches are doing their best to ensure the success of the team. We take our responsibility very seriously. Each coach wants to help every individual player be successful. Coaches are instructed to attempt to make every player a valuable contributing member of the team. Just as every player has strengths and weaknesses every coach has strengths and weaknesses. Moreover, every coach has a unique style that they bring to practices and to games. No one style is right. No one style is wrong. They are just different. Medical Insurance Coverage Players are responsible for medical coverage at all club functions. If any injury does occur during a Southern Heat practice or tournament, there are forms provided by the Badger Region that should be filled out immediately. Your coach has these forms with her. Contact your coach or the director if this occurs. Club Director
Marla Simon P.O. Box 44 Rewey, WI 53580 firstname.lastname@example.org
2017-2018 Participation Agreement Conditions of Participation I, the parent/guardian of _________________ (player’s name) have read the information concerning the policies and practices of the Southern Heat Volleyball Club and have reviewed those policies and practices with my daughter. My daughter and I have also reviewed the tournament and practice schedule. My daughter and I agree to commit to the Southern Heat Volleyball Club for the 2017-2018 junior club season.
Maintaining membership on a specific team will be at the discretion of the club director. While extremely rare, promotions and demotions are possible depending upon the development of the individual player including her commitment, coachability, attitude, behavior, etc.
We understand once registered with a club, a player is not allowed to transfer clubs and compete with another USA Volleyball Junior Club program during the season.
We also understand that any fees or other money (i.e. – clothing costs) owed to the club from the previous year, will keep the player from trying out for this club and any other club in the Badger Region. “Nonpayment will result in the athlete’s name being submitted to the Badger Region Office, resulting in the athlete being restricted from registering with another club/team until the fees are paid,” as stated in the Junior Club Director’s Handbook.
By entering into this agreement the player and parents/guardian attest that the player is in good physical condition and that she has no disability, impairment, or ailment that prevents her from engaging in active physical exercise. We understand that there is a risk that a participant in an athletic activity such as volleyball may sustain an injury, possibly life threatening. We assume such risk and give permission for our daughter/ward to be a member of the Southern Heat Volleyball Club and will not bring any action or proceeding against the staff of the Southern Heat Volleyball Club, the Badger Region and USA Volleyball.
Furthermore, should my daughter engage in any behavior that causes property damage or harm to any person, I assume full and complete responsibility for such conduct and will indemnify the Southern Heat Volleyball Club for any liability incurred by Southern Heat as it relates to such conduct. Also, if any drug, alcohol or other substance issue would occur with my daughter while participating in Southern Heat practices/competitions, I assume full and complete responsibility for this situation. I also understand my daughter would be removed as a member of Southern Heat VBC.
Finally, I agree to indemnify and hold harmless the Southern Heat Volleyball Club and its members and employees against any and all claims for loss injury or damage to person or property arising out of or relating to activities or conduct engaged in by my daughter at any of the club activities while associated with Southern Heat Volleyball Club. Teams 12’s $240 15’s $410 13’s & 14’s $310 16 & 17’s $430 Payment Schedule Upon acceptance into the club we require a minimum of half of the club membership fees and a post-dated check for January 3, 2018 for the remaining amount. If you are able to pay the full amount, that is appreciated. This allows the club to enter tournaments well in advance of the actual competition.
Families desiring to structure an alternative payment plan need to contact the club directors. A multiple-family member discount is also available. (20% for first daughter; 30% for third daughter)
Payments should be made payable to Southern Heat VBC.